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          USING FTP


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The Future of Voiceovers

Analyze the Copy First

Why Computers Crash

A Voiceover by Any Other Name...

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Nasal Irrigation: Clearing the Way to Better Voiceovers

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Stop the Stumbles - A Quick Tip for Voice Over Talents

Sending Voiceovers Using FTP

Voiceovers and Ever-Changing English

Sending Voiceovers Using FTP

by Peter Drew

You finish recording a twelve page Flash presentation for a web site that sells particle accelerators to the backyard nuclear physics enthusiast. Now, with your head still reeling from an onslaught of quarks, gluons, muons, and the ever-popular tachyons, it’s time to deliver the file of your voiceover. Your customer wants you to send a 48kHz, mono .wav file from your home studio in Oshkosh, Wisconsin and she needs it at her studio in Los Alamos, New Mexico this afternoon.

Hmm. How about sending the file as an email attachment. Well, not too many people have a 100-megabyte email inbox, right? You could burn the file to a CD, hop in your private jet, and fly it to Los Alamos that afternoon. But why add to global warming and waste jet fuel?  Well, never fear. If humans can smash atoms, we can also send large audio files using “file transfer protocol,” better know as “FTP”.

Getting FTP ASAP

FTP is a method, or protocol, for accessing remote computers in order to upload or download files. The great thing about FTP is that it doesn’t matter which operating systems are being used, much like HTML for Web pages, as long as the computers involved permit FTP access.

FTP is as close as your web browser. All you need is the FTP address of your customer’s FTP site. You type the FTP address, which might look like ftp://atomsmasher.phyics.com, into your browser’s address bar, click Go or hit Enter, and your browser will take you the client’s FTP site. Most likely, you’ll be asked for a user name and password, which your customer will have already given to you. Type them into the dialog box that’s popped up, click OK, and you’re in!  If the customer is prepared for you file, she’ll have made a directory into which you can upload your file. If not, just create one by going to File at the top of your browser, click New, and make a new folder. You don’t need to make a new folder, but it’ll help keep your customer’s FTP site neat and organized.

So, now that you’re into the customer’s FTP site, how do you get your voice over file on there? Simple. Just locate the file you want to upload on your computer and copy it. Then go back to the FTP site in your browser and paste it into the folder. That will connect your computer and your customer’s computer, and your file will begin uploading. Usually, the upload dialog box will tell you how many minutes it will take to upload the file.

A Client to Reach Your Client

Instead of using a browser, you can also use an FTP client, e.g., CuteFTP, SmartFTP, FileZilla, or one of dozens of freeware FTP clients available from download sites, e.g., www.download.com. These are programs that enable you to organize and upload or download multiple files at one time. Most FTP clients have two panes on screen. The left pane contains the files on your computer. The right pane contains the files on the other person’s computer. To upload a file, you just drag the file you want to upload from the left pane and drop into the appropriate folder in the right pane.

If you’re using Mozilla’s Firefox web browser, install the FireFTP add-on. It’s an excellent FTP client that, once installed, is built right into your Firefox browser. All you do is go to Tools, click FireFTP, and the client opens up in a brand new tab. FireFTP is easy to use, connects with FTP sites very quickly, and has most of the features of stand alone FTP clients. By the way, if you haven’t tried Firefox, download it and start using this browser. It’s much more secure from spyware than Internet Explorer, it’s a bit faster, has a great built-in search box for your favorite search engines, and has tons of add-ons that can really expand the capabilities of Firefox.

FTP as Easy as an Email

FTP is a very cool, very easy way to transfer files of any size. But what if you don’t have your customer’s FTP address or a user name and password? Or, what if the customer doesn’t even have an FTP site? Never fear. If there’s a need, the Web tries to fill it. There are web sites that offer free and paid file upload services. You go to one of these sites, type in the email address of your customer, your email address, and a short message to the client. Then you browse through your files for the one you want to send, select it, and hit send. Your file will be uploaded to the web site’s server. The web site will send an email containing a link to the file to your customer. Click the link, select a destination for the file, and start the download. Simple as that.

Most of the free services permit you to send single files up to 100 megabytes, and some go as high as 500 megabytes. For a couple of bucks, you can send multiple files up to 1 gigabyte each. There are dozens of these sites, including www.yousendit.com, www.whalemail.com, www.megaupload.com, and www.sendthisfile.com. Do a search for “send files” and you’ll have plenty of sites from which to choose.

An FTP Alternative for Your Voice Over Files

Almost as cheap as free, Amazon Web Services, www.aws.amazon.com, offers their Simple Storage Service, which provides data storage for 15 cents per month per gigabyte of data! Data transfers of all data transferred into storage of less than one gigabyte costs 10 cents.  Transfers out are 18 cents per gigabyte transferred.  Other pennies per gigabyte charges may apply.

To get a file to your client, just upload the audio to your storage server, generate a URL for the file, and then email the URL to your client. For security, you can set permissions for each of your files.  You can permit just one person to access a file or as many as you like, or leave it open to the general public.

An FTP Server of Your Own

Of course, if you have a web site and your web host offers it, you can set up an FTP server on your web site. Check with your web host to learn how to do it.  FTP delivery via your own site is an excellent bit of “value-added service” you can provide to your clients.

FTP might not be faster than the speed of light, but it will enable you to get your large voiceovers to your clients the same day. And you certainly don’t have to be a nuclear physicist to figure out how FTP works.

© Peter Drew 2008

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Peter Drew provides voiceovers to clients around the world for TV, radio, video games, the Web, corporate presentations—even talking greeting cards. To hear samples of his work or to send an email regarding this article, please visit Peter Drew Voiceovers.

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Peter Drew Voiceovers, voice over talent, is a worldwide provider of voice-overs for radio commercials; TV commercials; radio imaging and promos; TV imaging and promos; video games; and industrials, including narration of new media, phone prompts, and message on hold, with same-day delivery by ISDN or MP3 via the Internet.  Copyright 2008 Peter Drew Voiceovers E. Hartford CT 06108